If members miss a meeting, inform them about what they have missed. It really helps if the Secretary makes copies of the minutes and hands them out at the next meeting or emails them prior to the meeting. This is a big job – but someone will enjoy doing it. ASK!
Create an executive
This is an example of one model for running a chapter. Remember to be clear about the responsibilities and focus on getting things done!
President – friendly, team oriented person, working relationship with staff advisor or principal
Vice-President – ideal if they are a returning student and not graduating that year
Secretary – good organizer, listener and has good keyboarding skills
Treasurer – trustworthy, good budgeting and math skills
Running a Meeting
The Chairperson of a meeting is like a responsible driver who steers, accelerates and brakes when necessary and brings the journey to a safe conclusion.
Allow everyone a chance to speak
Stop members who shout out or interrupt someone who is speaking
Don’t allow anyone to be disrespectful of other members ideas
Planning the year of activities
Realistically evaluate your schedule – Review your other commitments to school work, clubs, sports, and decide how much time you REALLY have before you start planning an event.
Contact your OSAID Student regional rep to see what activities are going on in your region
Set up an impaired driving awareness display in the school foyer or display case, local mall
Be part of an existing campaign (i.e. through your local health unit or police services)
Put up anti-impaired driving posters in your school, create flyers, PA announcements
Organize a speaker for a school assembly or classroom presentation (insurance company rep, police/ambulance services/nurse/doctor)
Write an article for your local newspaper “a youth perspective”
Create message using oriented music, visual art
OSAID resources are free to OSAID members:
Provincial Coordinator – Answer your questions and help support your group-check contact us section
Student Regional Representatives – check contact us section
Posters – check the posters section
Banners – Contact OSAID and see what banners are available to borrow. Shipping costs are your responsibility, or your school could purchase one. Check the banners section
Scholarships – available to OSAID students for their contribution towards the issue of reducing impaired driving – check the scholarships section
Using a press release is how you will let the news media know about your event. *Make sure your school has approved the content of the press release before you send it out*
Information to include in a press release:
Date, time and location of the event
Brief explanationof what is happening at the event
Reasons why the event is being held
Who is taking part
Contact name, phone number or email address
Call your local media and explain that you would like to send them a press release and ask where to send it?
Public Health Units/Nurses – may be interested in working with your OSAID group. Contact your local Health Unit and ask for the name of the nurse in charge of “impaired driving issues”. Tell them you are an OSAID representative and the name and location of your group. Let them know you’d like to stay in contact throughout the year.
Police Services – local or OPP. Many are interested in working with OSAID groups.
May be willing to assist with activities.
May have the Fatal Vision Goggles available for loan, the seatbelt convincer displays and many other resources.
Call the main line and ask for the name of the “Community Services Officer” for your area.
Once you have made contact keep their name, number and email on file.
IBAO (Insurance Brokers Association of Ontario)–have members in every community. Most display the logo intheir windows, advertising or go to the IBAO websitewww.ibao.com and click on “Find a Broker” in your area.Many IBAO members have been involved with OSAID groups. They have:
Sponsored and helped at OSAID events.
Sponsored OSAID Conference registration costs for local students to attend.
Provided speakers to go into schools to present-effects of driving impaired and insurance.
Other Community Resources
Alcohol & Drug Concerns Inc.
Toll free: 1.877.893.2227